RESPONSIBILITIES

Plan, coordinate, and manage all Legacy Academy events (Preschool–12th grade), including academic, extracurricular, athletic, and community events.
Serve as the primary point of contact for event-related communications with Legacy Academy families (e.g., events, sports schedules, breaks, weather updates).
Schedule and lead regular meetings with the Admin Team to plan and evaluate events.
Work with the Finance Team to establish, manage, and track event budgets.
Coordinate event payments, order supplies, and manage event-related procurement.
Serve as the primary liaison with vendors (catering, rentals, entertainment, etc.) to ensure quality and timely service delivery.
Act as the liaison between the PTA and school leadership, fostering collaboration and shared goals.
Provide logistical support for special programs (graduations, fundraisers, holiday events, open houses, etc.).
Maintain an organized calendar of events and deadlines.
Assist with school-wide internal communications and newsletters when needed.
Other duties as assigned by school administration.

QUALIFICATIONS / REQUIREMENTS

Exceptional customer service, listening, and communication skills (written and verbal).
Proven ability to build positive relationships with students, families, staff, and external partners.
Highly collaborative team player with the ability to work independently when required.
Detail-oriented with strong organizational and project management skills.
Capable of managing multiple priorities in a dynamic, fast-paced environment.
Demonstrated initiative, reliability, and problem-solving skills.
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
Experience with or ability to quickly learn website content management systems (CMS).
Creativity and proficiency in design software (e.g., Publisher, Canva, Adobe Creative Suite) preferred.
Knowledge of or willingness to learn about Legacy Academy’s mission, programs, and community values.

PREFERRED EXPERIENCE