Active Procurement · Open for Proposals
Request for
Proposals
Legacy Church invites qualified vendors to submit proposals for the supply, installation, and commissioning of a comprehensive security system across three New Mexico campus locations. The project is funded in part by the FY 2024 Nonprofit Security Grant Program.
Active Solicitations
Open Requests
For Proposals
Three separate RFPs have been issued, one per campus. Vendors may submit proposals for one, two, or all three campuses. Each campus requires a separate proposal and cost breakdown.
Full security camera system, PoE switching infrastructure, NVR video storage, structured cabling installation, and Protect Viewport displays. Largest scope of the three campuses.
Security camera system, wireless device bridges, PoE switching, NVR storage, and a complete 40-door Kantech-compatible access control system with smart card readers, maglocks, and controllers.
Security camera system, PoE switching, NVR storage, structured cabling, and an 11-door Kantech-compatible access control system.
Schedule
Key Dates
How We Score
Evaluation Criteria
Proposals are scored by an evaluation committee using the following weighted criteria per 2 C.F.R. §200.320(b)(2)(iii).
| Evaluation Factor | Weight |
|---|---|
| Cost and Overall Value | 40% |
| Technical Approach & Infrastructure Compatibility | 25% |
| Relevant Experience · Comparable Installations | 20% |
| Project Timeline and Staffing Plan | 10% |
| References from Comparable Projects | 5% |
Tie-breaker: Verified SDVOSB/VOSB businesses receive preference when vendors score within 3 points of each other. Geographic location is not an evaluation factor per 2 C.F.R. §200.319(c).
Technical Standards
Minimum Requirements
All systems must meet these standards. Vendors proposing alternatives to reference models must provide written documentation confirming compatibility with Legacy Church's existing Ubiquiti UniFi network infrastructure.
| Requirement | Minimum Standard |
|---|---|
| Camera Resolution | Min. 4MP; PTZ cameras min. 4K |
| Power | PoE IEEE 802.3af/at or PoE+ 802.3bt via existing campus switches |
| Weatherproofing | IP66 minimum for all exterior cameras |
| Network Integration | Must integrate with existing Ubiquiti UniFi switches without requiring network hardware replacement |
| Video Retention | Minimum 30 days continuous recording at full frame rate |
| Access Control | Multi-technology smart card/fob; Kantech entraPass compatible; encrypted; tamper-resistant |
| Cabling | Plenum Cat6 or higher; T568B; color-coded per Legacy Church IT standards (Rev. 2/10/2026) |
| NDAA Compliance | Section 889 compliant. No prohibited telecom or surveillance equipment. |
Equal Opportunity
Small Business Participation
Per 2 C.F.R. §200.321, Legacy Church has taken affirmative steps to ensure small and target firms have a meaningful opportunity to participate. Vendor solicitation notices were sent on May 12, 2026. We actively encourage proposals from the following groups.
Target Firms · We Encourage You to Apply
- Small Businesses (SB) as defined by SBA size standards
- Minority-Owned Business Enterprises (MBE)
- Women's Business Enterprises (WBE)
- Veteran-Owned Small Businesses (VOSB)
- Service-Disabled Veteran-Owned Small Businesses (SDVOSB)
- Labor Surplus Area (LSA) firms
Include your SBA or other certification in your proposal. Check eligibility at sba.gov or contact the NM MBDA Business Center at (505) 768-3171.
Federal Requirements
Grant Compliance
This procurement is partially funded through NSGP (Federal Grant No. EMW-2024-UA-05115). The awarded vendor must comply with all applicable federal requirements.
- ✓NDAA Section 889. No prohibited telecommunications or video surveillance equipment.
- ✓Build America, Buy America Act (BABAA). Domestic content requirements apply where applicable.
- ✓Equal Employment Opportunity. All applicable EEO laws and regulations.
- ✓Suspension & Debarment. Must be active in SAM.gov and not excluded.
- ✓No Cost-Plus-Percentage-of-Cost contracts. Fixed-price contract type required.
- ✓Termination for Cause and Convenience. Required contract provision.
- ✓Byrd Anti-Lobbying Certification. Required for contracts exceeding $100,000.
- ✓Record Retention. Minimum 3 years following grant closeout.
- ✓NMDHSEM Pre-Approval. Award contingent on RFA approval before purchase.
Prevailing wage requirements (Davis-Bacon Act) do not apply. Legacy Church is a 501(c)(3) nonprofit (EIN: 85-0280270).
Federal Funding Notice
Compliance &
Equal Opportunity
This solicitation is funded in part by the U.S. Department of Homeland Security through the FY 2024 Nonprofit Security Grant Program (NSGP), Federal Award No. EMW-2024-UA-05115, administered by NMDHSEM. All procurement activity complies with 2 C.F.R. §§ 200.318 to 200.327 and the New Mexico State Procurement Code (NMSA 1978, §§ 13-1-1 et seq.).
Legacy Church actively solicits proposals from small businesses, minority-owned firms, women's business enterprises, veteran-owned small businesses, and labor surplus area firms per 2 C.F.R. §200.321. Geographic location is not used as an evaluation factor per 2 C.F.R. §200.319(c). This procurement does not use CPPC contracts per 2 C.F.R. §200.324(d). Award is contingent upon prior NMDHSEM approval via RFA form.
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